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The Validation tab in the Properties dialog box allows you to set certain properties that relate to how (or whether) the value of the control is validated. For example, if you create a form for a purchase order, you might want to ensure that users indicate the quantity of parts they want to order. The order processing department will send you many thanks for requiring certain values before the purchase order gets to them, as it reduces the amount of information traf c and busywork needed to process an order. Suppose that you ve added a control to your form that requires a value for a text box, and that value is required to be less than or equal to 10 characters. If the user fails to enter a valid value, Outlook 2007 will display a message that prompts the user to enter a correct value. To set the properties on the Validation tab that will be necessary for this example, as shown in Figure 28-13, follow these steps: 1. Display the Properties dialog box, and then click the Validation tab. 2. Select the A Value Is Required For This Field check box. 3. Select the Validate This Field Before Closing The Form check box. 4. Click the Edit button located to the right of the Validation Formula text box. 5. Click Function. 6. Click Text, Len( string ), and then click OK. The Len( string ) function appears in the Validation Formula text box. 7. In the Validation Formula text box, type <=10 after the function, and then click OK. 8. In the Display This Message If The Validation Fails text box, type the following text (including the quotation marks):

Off the Record In Microsoft interfaces and documentation, the person connecting to a cli ent using Remote Assistance is referred to as an expert or a helper.

If you want to preserve the changes you made earlier and eventually synchronize those changes with the SharePoint copy, click Yes. The changes then will remain pending, and you can perform a synchronization immediately or later, as you choose.

Alternatively, you can click the Edit button, type the message without quotation marks, and then click OK.

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Technical support A system administrator or help desk operator can use Remote Assistance to connect to a remote computer to modify configuration parameters, install new software, or troubleshoot user problems. Troubleshooting By connecting in read-only mode, an expert can observe a remote user s activities and determine whether improper procedures are the source of problems the user is experiencing. The expert can also connect in interactive mode to try to recreate the problem or to modify system settings to resolve it. This is far more efficient than trying to give instructions to inexperienced users over the telephone.

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In the example exercise, when a user works with your form, the text box that requires validation must contain a value, and the value must be less than or equal to 10 characters. If the value the user enters is 11 characters or more, Outlook 2007 will display a message box containing the validation text you provided when the user tries to send the form. The user can then make the appropriate changes to the text box value and attempt to resend the form.

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If you make changes to your list in Excel but subsequently change your mind about those changes, you can discard your changes and restore a fresh copy of the list as it stands in SharePoint. Choose Data, List, Discard Changes And Refresh, or click the tool for that command on the List toolbar.

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Microsoft Office Excel 2003 Inside Out If you do not want to synchronize your changes with SharePoint, click No. Excel will then display your workbook as it was when you last saved it that is, with the unsynchronized changes in place. But if you then try to change the list in any way, you will see the following:

This chapter has thus far concentrated on controls that are bound to Outlook 2007 elds and that appear in the Field Chooser. However, these aren t the only controls you can add to a form. This section takes a brief look at some of the standard controls that are available in Outlook 2007 as well as controls that come as part of the Microsoft Of ce system. Controls appear in a Control Toolbox, which is a small, resizeable window made visible when you click the button next to the Field Chooser button on the form. Figure 28-14 shows the Toolbox.

Training Trainers and help desk personnel can demonstrate procedures to users right on their systems, without having to travel to their locations.

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